Create Wiki Glossary Draft: VRMS

Overview

We need to create a VRMS Glossary and sync it with the Hack for LA Glossary so that we can make it accessible to team members and website visitors without duplicating terms.

Action Items

• Gather all previous glossary-style documentation (e.g. spreadsheets, docs, wikis, issue comments) and add to Resources below
• Open the guide and follow instructions...
  • Review pre-work material
    • Read "What is in the Create a Project Glossary Guide"
    • Read "Alternatives or Things to Know?"
    • Confirm you have "Prerequisites For Using This Guide
      • Access to the HfLA: Glossary
      • Access to the [PROJECT NAME]: Wiki Glossary Draft Template
      • A Google Drive for your project and a place to put the template
    • Read "What is Google Sheets?"
    • Read "How to Use This Guide"
      • follow instructions if you do not have edit access to prerequisites
  • Set up the glossary draft for your project...
    • Step 1: Check For a Preexisting Project Glossary
    • Step 2: Review The Preexisting Project Glossary
      • continue following this guide to ensure your preexisting glossary matches org requirements
    • Step 3: Copy the Template
  • add the newly created wiki glossary draft and add to Resources
  • Template Instructions
    • Step 1: Update Your Project Information
      • switch to sheet: "Project Glossary (input)"
      • replace [TEAM LOGO] with an image of your team's logo
        • pls grab logo from Figma or Google Drive... no screenshots...
      • replace [Project Name] with your team's name
    • Step 2: Input Terms
      • Review any/all previous glossary-style documentation for your project
        • e.g. issues, google docs/sheets/slides, Figma
      • switch to sheet: "Project Glossary (input)"
      • Add any missing terms into sheet
    • Step 3: Review
      • switch to sheet: "Glossary-All terms (HfLA & Project)
      • review all terms
      • delete any duplicate terms (highlighted in red)
    • Step 4: Submit for Approval
      • switch to sheet: "Project Glossary (input)
      • get sign off by project lead
      • project lead to use "Peer Reviewer Questions and Feedback" and "Final" column for approval
    • Step 5: Update Guides Team:
      • Post in admin channel (see instructions in guide for message contents)
• Wrap up and next steps
  • Decide where links to the HfLA + Project Glossary should live (e.g. Wiki, Website, onboarding items)
  • Brainstorm an approach for adding new terms to the Project Glossary
    • add all draft glossary terms in a new comment

Resources/Instructions

• Reference Material: 📝 Google Doc: How To: Create A Project Glossary
• Deliverable: 📊 Google Sheet: VRMS: Wiki Glossary Draft
  • 📂 Google Drive Path: vrms > Project Management > Glossary
• Other VRMS Related Links
  • add links that are useful for glossary population here...